Tag: Team

80s day at work!

80s Beth and Calvin

“If work isn’t fun, you’re not playing on the right team”.

(Frank Sonnenberg)

The concept of FUN at work comes up often when discussing how to keep organizations moving forward.  The quote above makes me laugh with the simplicity of the concept but it does have a place in the modern work environment.

Organizations that do not allow their staff members to unwind and have fun are doomed to have unhappy people in the workplace daily.  I am not saying staff must be entertained daily but the concept of fun has shown to be an attractive variable for some well-known organizations.

Google leads the way for work environment fun with nap pods, video games and ping pong tables available daily for staff members.  Who would not want to take a nap at work?  Genius concept!

Texas Roadhouse is another organization that values fun at work.  It’s right there in the mission statement:  We are committed to our shared Core Values of Passion, Partnership, Integrity, and Fun with Purpose. 

The staff gets to line dance multiple times during their shifts to some upbeat country music.  It is great watching the staff members dance with huge smiles on their faces while enjoying being at work.

Well, if the Texas Roadhouse folks can dance at work, then why can’t I?  That is a loaded question but one that we recently overcame in my current work environment.

Yes, there can be dancing at work! 😊

A friend at work and I started joking a few months ago about having a break-dancing contest in the parking lot.  It was our little inside joke and it made us both laugh.  We would mention the dance contest passing each other in the hallway and occasionally feign a dance move.  A couple of our coworkers overheard us talking about break-dancing and offered we should have a dance battle at work—true story.

This led to others chiming in that we should have the contest at work and dress the part.  The more this talk went on the more buzz the topic generated at work.  A final suggestion was everyone in the building should wear 80s gear and we should make it an event.  Please note, while at the FSU Career Center we had a Fantasy Career Day in October.  Staff members dressed in gear to represent their fantasy career—one year I went as a golfer complete with golf shirt, shorts, and a golf club.  This was the only time I wore shorts to work as a professional—it was great! 😊

This concept was the catalyst for us to create an 80s-decade event for our division.  I went to my boss to let her know we were dressing in the 80s and her response was:  I am coming as Madonna!  I did not have to make a plea; it was as simple as that.

The entire campus caught the energy, and the Fall Celebration Day was established.  The challenge went out to other divisions to dress in a preferred decade—we had dibs on the 80s.  The 60s and 70s were quickly grabbed by folks on campus and the celebration was on.

We decided to go all in for the 80s and dress the part.  I was a frequent eBay shopper as I looked for the perfect 80s outfit to enjoy the day.  The great thing about the 80s is the multiple phases we all went through—so many great looks to choose from.  I went with the mid-80s Hip Hop look as a throwback to some of my favorite artists—Eric B and Rakim, DJ Easy Rock and Public Enemy.

I was able to find multiple options for vintage Nike 80s track suit within my stated budget.  I was also able to find a fake (plastic) gold chain to accessorize my look.  A quick trip to Party City allowed me to complete the look with large rings for my fingers to really get that throwback look.  One of my colleagues had an old boom box at home and allowed me to borrow it for the day to complete my 80s throwback look.

Fast forward to 10/29/21 and we produced old school flyers to pass out on-campus to promote the dance battle in our building.  We wanted to ensure we had an audience and allow everyone to join in on the fun.  There were several practice sessions so we could space out the dance battle and then bring in a few surprise guests—we kept the surprises close to the vest so it would enhance the event.

We coordinated a three round dance battle to get the crowd pumped and generate fun, laughter, and anticipation.  The goal was to have fun!

I won the dance battle coin toss and elected to have my friend lead off with his first routine.  We agreed to three rounds and then get silly with dances an old dude would do:  the sprinkler, starting a lawn mower and the robot.  The crowd got into each round and really enjoyed the process of two professionals making a fool of themselves at work—it was all for fun! 😊

We finished our dance sequences back-to-back in a B Boy Stance.  We positioned ourselves directly in front of our VP—on purpose!

She pushed us both out of her way as the Salt N Pepa classic hit ‘Push It’ started to play.  This was surprise #1 and she rocked it.  She had been practicing for two weeks to get her moves right and started out with the 80s dance classic, The Roger Rabbit—the crowd went wild!  We joined her after with a choreographed rendition from the Push It video—don’t think I have ever had that much fun at work.

We got everyone in the building up and dancing with a classic Soul Train line.  It was fun to see others with HUGE smiles on their faces as they went through the Soul Train line multiple times.  I went through the line about 5 times since we were buying additional time for Surprise #2.

We have a Performing Arts program on-campus and partnered with faculty to request a student flash.  The students practiced the Michael Jackson’s 80s classic Thriller dance to finish off our dance party.  I had our DJ adjust the music once I saw the students enter the building.  We cleared the dance floor and let the students take over.  They were a big hit with the crowd as they went through their Thriller routine—it was fantastic!

The last part of our event was the Electric Slide!  Most of the folks hit the dance floor again as we did the Electric Slide—a great way to complete a dance party.

I have not seen people smile so much at work as they did during our 80s day!  Several made a point to let me know this was the best day they have had at work.  The smiles and happy faces made dances in front of colleagues worth the effort.  Some have asked what we plan to do to top this event—I’m going to let someone else plan the next event, but we will continue to have fun at work.

What do you do to have fun at work?

“Work is either fun or drudgery.  It depends on your attitude.  I like fun”.

(Colleen Barrett)

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Walking with a positive work environment (Repost)

(Image by Alexas_Fotos from Pixabay) 

“Positive work environments outperform negative work environments”.

(Daniel Goleman)

Positive people make positive things happen is one of my favorite sayings to inspire people in my world.  I created this as a mantra when I enter a work environment to help my team understand the mindset, we need to get positive results.

I was introduced to Positive Psychology during my course work and it remains with me daily.  One premise of Positive Psychology is people want to lead meaningful and fulfilling lives.  This could be on a personal or professional level.  I like leveraging Positive Psychology within the work environment to show direct reports how our mindset influences work outcomes.

I mentioned in an earlier post, my daily response to how I am doing is to say fantastic.  This is not a way to hide my true thoughts or feelings but a way to energize myself.  I found by saying I am doing fantastic provides a new level of energy for myself and it can inspire others around me to join in on the fun.  The word fantastic is not used very often in daily life so it makes people take notice and encourages them to get on The Energy Bus.

Now imagine if you had a leader who was always negative and never had anything nice to say.  How would this person impact the work environment?  I am sure this negative mindset would translate to everyone in the work environment and would not be a pleasant place to work. 

Leaders must be cognizant how their energy (positive or negative) impacts the work environment.  This knowledge will go a long way to build a positive work environment culture to ensure positive things get done daily.  Sounds simple, huh?

It takes a while for this positive process to take hold within a new work environment.  The speed of this process can be enhanced when everyone is ready to engage.  One negative teammate can slow or aggravate the process, but this can be mitigated by the rest of the team pulling in the same direction.  A new initiative for me is to follow Rule #6 from The Energy Bus—I have a sign posted that reads No Energy Vampires Allowed in my office in a prominent location.  I will point to the sign when the tone of a conversation starts to become negative.  I welcome different views and opinions but look to negate negative tone, language, or interactions.  It takes time to eliminate the negative, but the goal is to move forward in a positive manner.  I struggle sometimes because I want everything to head in a positive direction but also know things take time. 

A positive work environment is a place where everyone can thrive, grow, and provide input.  We spend a large amount of our lives in the work environment and I strive to create a space where we can work hard, laugh, and enjoy the process.  Leaders who understand work does not have to be stressful create a space where productivity can be displayed daily.  I have worked in places where people dreaded coming to work and I made a vow to never duplicate these types of environments when I reached the big seat.  Well, I have been in the big seat for a while now and smile whenever one of my tree branches reach out and say they want to work with me again.

I am sure not everyone feels this way, but I have enough of these folks to form my own wolf pack.  😊 Still learning and growing but will continue to promote positive work environments because they are productive and fun.  Imagine that, fun in the workplace!  Guess Google, Microsoft and Apple understand what people want in the work environment.  I do not have ping pong tables, yet, but play a lot of reggae in my office.  Irie!

What do you see as the benefits of a positive work environment?  How do you contribute to ensure your work environment remains positive?

 “Positive anything is better than negative nothing”.

(Elbert Hubbard)

Making a difference–the first 100 days!

(Image by Free Photos from Pixabay)

“If you are walking down the right path and you are willing to keep walking, eventually you will make progress”.

(Barack Obama)

Love starting Walk into the Future blog articles with quotes to introduce the topic for each week.  The quotes are selected to get me into the right frame of mind to generate content my followers will enjoy.  I try not to overdue my Barack Obama quotes but he provides inspiration on multiple levels and I can always find something generated by #44 to help me find the words to make a positive impact with my writing.

I am an avid reader and discovered author Robert Hargrave’s book, Your First 100 Days in a New Executive Job:  Powerful First Steps on the Path to Greatness prior to taking my role in Fort Pierce.  Decided to leverage my first 100 days in my new role to find ways to make a positive difference in our daily operations.  The COVID-19 pandemic and the impact it has on normal operations was a huge challenge to me.  I accepted my position at Indian River State College in March 2020 with hopes the pandemic would be mitigated during the summer and we would get back to what use to be normal workday activities.  The COVID-19 numbers exploded over the summer and most of the country remained in a work from home mode out of necessity.

I did not let COVID-19 limit my focus on making a difference daily.  Referred to President Obama’s quote daily and looked for ways to chip away towards the progress I sought.  How do you eat an elephant?  One bite at a time.  How do you make workplace progress?  One project at a time.

My first 100-day point at Indian River State College was 7/28/2020.  The Career and Transfer Services (CTS) team was not briefed on my 100-day plan but were key players to ensure we got the results I wanted us to gain.  I take a lot of pride in being able to organize and execute action plans and set about getting a lot of things completed in the first 100 days.

Vision

One of my first tasks was to create and then share a vision for the CTS team.  This process allowed me to educate the team on how we would work together to help generate wins for our operation.  Robert Hargrove advises to seek out as many wins as possible in the first 100 days—it builds positive energy.

I went on a listening tour (virtual, phone, in-person) to speak with staff, colleagues, students, and faculty to understand the best way to partner with each of them.  I learned a lot during these conversations (good and bad) and discovered who I needed to mend fences with.  It was not important when the fences broke but it was my responsibility to get things moving in a positive direction.

The team conducted a Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis to identify what we did well, our weak areas, improvement opportunities and organizational threats.  This was an eye-opening experience for the team because they had never analyzed the operation at this level.  I needed a full view of our operation to make the first 100 days productive.

We created action plans to mitigate weaknesses and threats (wins) because we could not grow without addressing these two areas.  This process led to improved training, better communication, and improved team interactions.  The SWOT analysis is a living document and will extend beyond the first 100 days but is a positive step.

We leveraged multiple teambuilding activities during the first 100 days to ensure our continued growth.  We leveraged the Myers-Briggs Type Indicator (MBTI), created team values statements, enhanced professional development training, and got on The Energy Bus.  Each initiative built on the previous one to help us all grow as team members.

This teambuilding process allowed us to create additional wins:

  • Produced a Career Ready Infographic
  • Created and produced a Resume Guide
  • Created and produced a Resume Rubric
  • Created and produced a Mock Interview Rubric
  • Created CTS branded PowerPoint template
  • Developed a CTS workshop library
  • Developed employer specific marketing

These are a few examples of our wins in the first 100 days—excited to add a few more wins as the team continues to grow together.

We continue to walk on the right path and progress is evident daily!

How do you measure your progress?  What steps do you leverage to continue to move forward?

“Little things make a big difference”.

(Picturequotes.com)

Walking with a positive work environment

(Image by Alexas_Fotos from Pixabay) 

“Positive work environments outperform negative work environments”.

(Daniel Goleman)

Positive people make positive things happen is one of my favorite sayings to inspire people in my world.  I created this as a mantra when I enter a work environment to help my team understand the mindset, we need to get positive results.

I was introduced to Positive Psychology during my course work and it remains with me daily.  One premise of Positive Psychology is people want to lead meaningful and fulfilling lives.  This could be on a personal or professional level.  I like leveraging Positive Psychology within the work environment to show direct reports how our mindset influences work outcomes.

I mentioned in an earlier post, my daily response to how I am doing is to say fantastic.  This is not a way to hide my true thoughts or feelings but a way to energize myself.  I found by saying I am doing fantastic provides a new level of energy for myself and it can inspire others around me to join in on the fun.  The word fantastic is not used very often in daily life so it makes people take notice and encourages them to get on The Energy Bus.

Now imagine if you had a leader who was always negative and never had anything nice to say.  How would this person impact the work environment?  I am sure this negative mindset would translate to everyone in the work environment and would not be a pleasant place to work. 

Leaders must be cognizant how their energy (positive or negative) impacts the work environment.  This knowledge will go a long way to build a positive work environment culture to ensure positive things get done daily.  Sounds simple, huh?

It takes a while for this positive process to take hold within a new work environment.  The speed of this process can be enhanced when everyone is ready to engage.  One negative teammate can slow or aggravate the process, but this can be mitigated by the rest of the team pulling in the same direction.  A new initiative for me is to follow Rule #6 from The Energy Bus—I have a sign posted that reads No Energy Vampires Allowed in my office in a prominent location.  I will point to the sign when the tone of a conversation starts to become negative.  I welcome different views and opinions but look to negate negative tone, language, or interactions.  It takes time to eliminate the negative, but the goal is to move forward in a positive manner.  I struggle sometimes because I want everything to head in a positive direction but also know things take time. 

A positive work environment is a place where everyone can thrive, grow, and provide input.  We spend a large amount of our lives in the work environment and I strive to create a space where we can work hard, laugh, and enjoy the process.  Leaders who understand work does not have to be stressful create a space where productivity can be displayed daily.  I have worked in places where people dreaded coming to work and I made a vow to never duplicate these types of environments when I reached the big seat.  Well, I have been in the big seat for a while now and smile whenever one of my tree branches reach out and say they want to work with me again.

I am sure not everyone feels this way, but I have enough of these folks to form my own wolf pack.  😊 Still learning and growing but will continue to promote positive work environments because they are productive and fun.  Imagine that, fun in the workplace!  Guess Google, Microsoft and Apple understand what people want in the work environment.  I do not have ping pong tables, yet, but play a lot of reggae in my office.  Irie!

What do you see as the benefits of a positive work environment?  How do you contribute to ensure your work environment remains positive?

 “Positive anything is better than negative nothing”.

(Elbert Hubbard)

The Energy Bus—team building program!

(Image by Marek Studzinski from Pixabay)

“Thoughts are magnetic. What you think you attract”.

(John Gordon)

Dictionary.com defines teambuilding as the action or process of causing a group of people to work together effectively as a team, especially by means of activities and events designed to increase motivation and promote cooperation.

I have always been a fan of conducting teambuilding activities throughout the years to keep teams focused and pulling in the same direction.  I have been fortunate to create teambuilding platforms at UCF and FSU to enhance our team dynamics and set us up to accomplish our work goals.  Teambuilding is a critical component to organizational success and is necessary to remind each team member how interconnected we are daily.

I have leveraged the Myers-Briggs Type Indicator (MBTI) at every stop I have made since I left the Air Force.  I find the MBTI an excellent way to understand team members’ communication style and allows us to adjust to how individuals prefer to communicate internally and externally.

My MBTI is ISTJ (Introverted/Sensing/Thinking/Judging) and is displayed on my desk to remind my team of my preferred communication style. Each team member gets a desk placard highlighting their MBTI to help them communicate with others and serves as a reminder we all have different preferences and work styles.  One is not better than the other, simply different.

I was introduced to Clifton Strengths while at UCF.  I was charged with building a teambuilding program for Career Center staff and Clifton Strengths provided us with a platform to build on the strengths of everyone on the team.  We reached out and hired a certified consultant to come in and work with us to learn how to maximize team strengths so we could grow the organization.  This was an eye-opening teambuilding experience for the group and has remained an integral tool for me when working to build my respective team dynamics.

Ice breaker activities are another great way to bring teams together and enhance socialization.  The ice breakers used do not have to be elaborate but should have an element of fun while the team learns more about each other.  The platform should enhance communication and help the team find ways to discover new things about teammates.

My latest teambuilding adventure was introduced to me by one of my new team members.  She found out I am a huge reader and shared a leadership book from her library with me.  I had never heard of the book but was intrigued by the concept after she explained the premise of the book.  The full title, The Energy Bus:  10 Rules to Fuel your Life, Work and Team is an international best seller and the author, Jon Gordon is sought by organizations to share his Energy Bus knowledge and help people continue to grow.  I watched several of his talks on YouTube to get a better understanding of his concept to determine if this was something I could utilize.  He has a ton of stuff on YouTube so recommend taking some time to explore his work to see how it can help you and your team move forward.

https://www.youtube.com/results?search_query=jon+gordon++

The book is an extremely easy read and reminds me of the classic, Who Moved My Cheese but in an actual work environment.  I was impressed with how his concepts could be applied to my current work situation as I had to find new and inventive ways to conduct teambuilding while maintaining physical distancing due to COVID-19.  Never imagined 6 months ago I would be able to implement teambuilding activities with team members in 8 different locations via virtual platforms.  I chose the Energy Bus because the 10 rules identified are easy to follow and fit where I wanted to take the team.  We must get creative with our work products now and needed them to understand we must pull in the same direction.

Leveraging the https://www.theenergybus.com/ site, I was able to send each team member a bus ticket to invite them onto my bus.  It felt funny generating the ticket, but it seemed to excite people when they received the invitation.  Most of the team reached out to ask if they needed to present their ticket at our scheduled teambuilding session.  It was not required but a lot of them had their ticket ready just in case.  😊

10 Rules for the Ride of Your Life

  1. You are the driver of the Bus
  2. Desire, vision, and focus move your bus in the right direction
  3. Fuel your ride with positive energy
  4. Invite people on your bus and share your vision for the road ahead
  5. Do not waste energy on those who do not get on your bus
  6. Post a sign that says “No Energy Vampires Allowed” on your bus
  7. Enthusiasm attracts more passengers and energizes them during the ride
  8. Love your passengers
  9. Drive with purpose
  10. Have fun and enjoy the ride

We were able to go through the 10 Rules and discuss the impact each had on our new team adventures.  I gave the team my view of the 10 Rules and how I planned to leverage each of them.  We went around the virtual room and had each team member provide their feedback on each rule and how they would incorporate the rule daily.  I was pleasantly surprised when one of my teammates asked if she could give a full rundown for ALL the rules.  She did a fantastic job summarizing each rule and how it would be incorporated in her daily interactions.  This set the tone for the rest of the teambuilding session and let me know we are heading in the right direction.

I am always looking for ways to get the team to the next level.  Will continue to research teambuilding activities but highly recommend The Energy Bus if you are looking for ways to bring a team together.

What teambuilding activities does your organization use?  How has the COVID-19 pandemic impacted your team’s ability to gel?

 “Your positive energy and vision must be greater than anyone’s and everyone’s negativity.  Your certainty must be greater than everyone’s doubt”.

(John Gordon)

Congrats to the Class of 2020—Go Jayla!

Grad 2020

(Image by Annalise Batista from Pixabay)

“Follow your fear”.

(Tina Fey)

We are halfway through 2020 and the ebb and flows of the year have been tremendous.  Most people I know came into 2020 with major goals, plans, and the right mindset to make positive things happen.  We continue to move forward but the COVID-19 pandemic has adjusted how we Walk into the Future daily.

Looking forward to getting back to things that resemble normal life but do not know if/when that will be possible.  The term new normal is being thrown around and means we must redefine what is considered normal in the future.

One thing that does not require a new normal is how proud I am of my niece, Jayla Williams!  We have been on a special journey for the past 24 years and I am excited to see her next money moves in the future.

The COVID-19 pandemic reshaped a large portion of planned activities for everyone but one area we had to put on hold was celebrating Jayla’s graduation from the University of Central Florida.  Family and friends have reached out to congratulate her for this phenomenal feat, but we have not been able to gather the crew and throw the blowout party this accomplishment deserves.  No worries Jayla, we will get it in when safe! 😊

My joy for Jayla’s graduation is because we first talked about going to college when she was 5 years old.  Some may think this is a bit young, but my goal was to create a mindset where we knew the direction of the journey.  Please note, all the work, time and effort were put in by Jayla and it was a joy for me to watch her tick off objectives towards this goal.  My role simply was support, reinforcement, someone to bounce ideas off, and a silly uncle joke when needed.

It is amazing to look back on this journey and see the adult she has become.  I am sure this progression is nothing new for parents to view but for the cool uncle this has been an awesome ride!

The University of Central Florida conducted virtual graduation ceremonies for each college.  The College of Business hosted the largest number of graduates which ensured we would be glued to our computers until they got to the great Williams last name. Did not realize how excited I would be sitting on my laptop waiting to officially hear Jayla Williams being declared an Integrated Business graduate from the University of Central Florida College of Business.  Luckily, I had the foresight to get my phone ready for the quick photo opportunity provided while hearing Jayla’s name.  This put a huge smile on my face, and I texted the photo to family so they could share in my joy!

Looking forward to when we can get back together to throw the big blowout party she was expecting and deserves.  That day is coming, and we will celebrate the 24 years and counting for the journey we are on.  Cannot wait to see what the future holds for my class of 2020 graduate—big things I am sure!

Congratulations and Go Jayla! 😊

Uncle Calvin

 “Fall forward.  Every failed experiment is one step closer to success.  You have got to take risks”.

(Denzel Washington)

 

Planting seeds in Orlando to grow new trees!

Planting seeds at UCF

(Image by Free-Photos from Pixabay)

“To move forward, you have to give back”.

(Oprah Winfrey)

My Walk into the Future provides me with flexibility to work on projects in multiple locations.  I consider myself a running tourist but can also travel and work in different locations with others when needed.

I’ve worked on projects for the Seminole Tribe of Florida (Immokalee), Intern Pursuit podcasts (Orlando), Salvation Army (Tallahassee), Mastering College to Career podcasts (Orlando), individual clients (Tallahassee, Jacksonville, Orlando and DC), Tallahassee Community College (Tallahassee), MLK event Keynote (Jasper) and the University of Central Florida (Orlando).

Each project had a different audience and expected outcomes which is exciting to me.  Picking these projects allow me to hone my skills and continue to grow as I extend my reach and grow new tree branches.

“Your greatness is not what you have, it’s what you give”.

(Unknown)

My project with UCF was especially rewarding because I was invited to train a group of student workers by an active tree branch.  We have worked together for the past 10 years—first at UCF, then at FSU and now again at UCF.  Full disclosure, this tree branch worked directly for me at FSU.

I conducted team building training for her student workers at FSU and she wanted to bring the same training to UCF as a part of their enhanced student professional development program.  An extra bonus for me conducting the UCF training is my niece, Jayla, is a current student worker in the UCF Career Center and would be a participant.  This was her first time to see me working with students instead of hearing about my work.  Think she came away proud of her uncle! 😊

These opportunities allow me to give back and help the next generation Walk into the Future.  Love the energy I get when standing in front of motivated college students.  Believe the energy they put out helps me find another gear when presenting material to them.  They inspire me to get better daily.

This workshop was designed to help the student workers understand the importance of working within the team environment.  We also touched on how they can still be individuals but can’t let this hinder the overall function of the team.  Example, someone who is naturally quiet will still have to speak publicly in a customer service environment.  We explored understanding differences and how to find strengths in others to ensure work is being accomplished in a proper manner.

We were also able to leverage communication styles and techniques to enhance workplace interactions.  The students were well versed in how their personalities can impact interactions with peers, faculty and staff.  We utilized their knowledge to build team dynamics and translate this information directly to their respective roles in the Career Center.

Team building is not a formal course of study and takes time to implement.  Believe getting students engaged in understanding team building dynamics early will translate directly to their work and life experiences after college.  It also creates a strong foundation they can utilize while in school—group projects, presentations, fraternity/sorority life, student government, etc.

We can all sharpen our team building skills—this workshop is my way to keep this important workplace tool growing.  I was able to plant seeds during this presentation and look forward to watching the new trees grow in the future.  Several students have reached out via LinkedIn and I’m actively mentoring them to help reach their respective goals.  One of the students that reached out works for another tree branch in Orlando—small world!

What are your favorite team building tools?  How does your organization ensure team building is a strong component for growth?  (Respond in the comments section—thanks!)

Thanks for walking with me!

“As you grow older, you will discover you have two hands – one for helping yourself and the other for helping others”.

(Audrey Hepburn)

UCF Training

Mentors provide valuable lessons for us to share

man and woman discussing and sharing ideas
Photo by The Coach Space on Pexels.com

“Our chief want in life is somebody who will make us do what we can”.

 (Ralph Waldo Emerson)

We all need someone to mentor and guide us on our journey.  I have had some great people step into my life and provide guidance needed for successful outcomes.  I reach out and thank them as much as possible because their lessons walk with me every day.

I purposefully relay those same messages to my tree branches when needed.  So, the tree started with my mentors, and my goal is to keep it growing with new branches who will grow additional branches.

Had an interesting conversation with one of my closest branches.  She mentioned she met with former students at their request and realized these students were branches from her tree.  I hope to continue to hear about additional tree branches sprouting in other areas.  How many branches have you added to the tree?

Greatest lesson learned

The greatest lesson I learned from my mentor is patience with others.  The pace of the world continues to accelerate but patient leaders provide direct reports the space to learn, make mistakes and grow.  Leaders who display patience in the work environment provide a space for reflection and active coaching when needed.  The exact lesson my mentor gifted me I call:  3 check-ins.  Sounds like a weird game for the work environment but I’ve seen it work and leverage it to this day.

So, how does 3 check-ins work?  Great question!

Example:

You assign a work project to one of your direct reports with a specific due date.  Instructions are provided but you allow the direct report freedom to get the project completed prior to the due date.  The assigned project will have 3 check-in points built in where the leader comes back to the direct report to:

  • Make sure the assignment was understood (reflection)
  • Answer outstanding questions (learn)
  • Offer support/guidance if needed (coaching)
  • Adjust goals (as needed)

The 3 check-ins are spaced out to allow for adjustments to the project if needed but keeps the direct report focused on positive outcomes.  Creating organized check points for the project shows the leader is a willing partner and seeks growth for team members.  This also eliminates the direct report from feeling like they are alone on the project.  We want them to take initiative but not feel they have no support.

The 3 check-ins approach is not designed as a fancy way to micromanage a team.  It provides a support system to enhance professional growth and ensure successful outcomes for the entire team.  Also, the approach allows the leader to serve their team and maximize individual talents.

How do you provide support when assigning projects to your team?  How can the 3 check-in approach enhance your operation?  (Please respond in the comments section below—thanks!)

“The best teachers are those who tell you where to look—but don’t tell you what to see”.

 (Alexander K. Trenfor) 

silver bitcoin
Photo by Worldspectrum on Pexels.com

“Play chess not checkers in the work environment.”

(Calvin Williams)

Thanks for walking with me!

Leverage individual communication styles to enhance team operations

top view photo of people near wooden table
Photo by fauxels on Pexels.com

“In teamwork, silence isn’t golden, it’s deadly”.

(Mark Sanborn)

There are no two teams that are exactly alike.  Not the most prophetic thing I’ve ever written in this blog space but worth stating.

Teams have different dynamics and function based on these things and the people who make up the team.  The most successful teams can leverage the talents of each team member into the overall organizational dynamic to ensure successful outcomes.

We’ve discussed team communication strategies in previous posts with an angle to strengthen your team.  Individual communication styles and preferences should be reviewed and discussed when you add someone new to your team.  I’m sure everyone strives to hire the best candidate to fill an opening on their team.  How much thought do you put into understanding how to integrate the new team member’s communication style in with others?

I’m a firm believer that leaders should know direct reports’ communication style and preferred way they want to receive information.  This knowledge allows leaders to seek ways to ensure they communicate in a way to maximize operational needs.  This knowledge has helped me when assigning tasks to team members.

Example #1:  When faced with a project that has an extremely quick turnaround time, I normally assign this project to my ENFJ (MBTI) staff member.  This type project excites the staff member and I know they will get things done quickly with enough time for review before the deadline.

Example #2:  When faced with a project due four months from today, I normally assign this project to my ISTJ (MBTI) staff member.  This type project allows the staff member time to plan, strategize and ask all the questions they need to for a successful outcome.

The examples listed above are two actual scenarios I’ve tackled in the past.  Both had successful outcomes because I knew and understood how to engage staff to maximize their talents.  This in turn produced successful outcomes for the organization.

Knowledge of individual communication styles also provides a blueprint to help build training plans to help staff members grow.  Introverted staff are not exempt from ever getting a task with a quick turnaround.  The leader needs to provide a more detailed set of instructions and understand they may have to follow-up with the staff member.  This process begins to stretch the staff member and helps their professional growth.  This also provides the leader with another staff member who can handle future quick turnaround projects and not wear out the extroverts.  Also, extroverted staff are not exempt from being assigned long term projects—training applies to all staff members.

There are multiple ways to engage staff to understand their individual communication style.  MBTI and CliftonStrengths are two tools used in my work environments.  These tools allowed me to get a better understanding of everyone on my team and integrate this knowledge to help teammates understand each other as well.

What’s the most successful way for me to understand how to communicate with my team?  I sit down with them and ask everyone how they like to receive information.  Simple, huh?  Then I make sure to communicate with everyone in a manner they identify (as much as possible).  Things pop up but I try to remain consistent with the communication process.  Direct reports seem to appreciate this fact and respond in a positive manner.

A final note, leaders need to ensure their team knows how they like to communicate as well.  The team shouldn’t have to guess how to approach a leader.  This creates undo stress and is not productive.

How do you account for individual communication styles in the work environment?  Can this knowledge impact your current organization?  (Please respond in the comments section below—thanks!)

“Wise men speak because they have something to say; Fools because they have to say something”.

(Plato)

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People are more important than the job description (My soapbox)

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“Leaders who don’t listen will eventually be surrounded by people who have nothing to say”.

(Andy Stanley)

So, need to vent for a minute.

Continue to see and hear across multiple industries where the boss makes job description modifications (additions/deletions/unit changes) without discussing with the person doing the actual job.  The boss is then surprised when staff decide to find a work environment that views them as more than the job description.

Please note, I’m not saying changes can’t be made to a specific job description.  Organizational missions change and updating duties, responsibilities and unit structure provides growth needed to move forward.  Leaders need to ensure the people tasked with getting things accomplished remain a part of the overall process.  Imagine the favorite part of your current position is removed and nothing was said to you prior to implementation.  How would you feel?

I know leaders who make decisions based on how the job description is written and refuse to consider the impact on the person in the position.  Never agreed with this logic and still don’t.  People are more important than the job description!

The authentic leadership variable balanced processing would help in these situations.  My research identified balanced processing as the variable that best explains job satisfaction for direct reports.  They want to be involved and should be.

Leaders are encouraged to seek and find the big picture before making decisions.  Simply identifying potential job description changes would allow staff to provide input before the final product is created.  Balanced processing is leveraged to build trust, encourage professional growth for direct reports and provides a foundational and reliable decision-making process.  It also signals all opinions are valued and expected.  The concept eliminates personal bias from the decision-making process, everyone in the organization has input prior to the final decision.  Again, people are more important than the job description!

I continue to promote the authentic leadership model because it can help create positive workplace outcomes and improve organizational performance.  It may also stop workplace turnover and get me off this overworked soapbox!

Okay, I’m dropping the microphone and stepping down from my soapbox. 😊

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How does your work environment ensure people are not overlooked?  Does your leadership put job descriptions ahead of the people doing the job?  (Please respond in the comments section below—thanks!)

“It is trust that transforms a group of people into a team”.

(Stephen Covey)

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